Tag Archives: Admin

Leave Time for Admin and Research

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Hopefully one day, you can add ‘marketing’ to the title listed.

The greatest lesson I have learnt since I relaunched into writing is that Admin and research take a lot of time and both are necessary. I have spent the past few days researching markets and scheduling writing through the diary around life and performing.

It has taken days… I tried an old trick I used to push myself with back in the days of a pile of office work. I worked out that in an hour I had (on average) covered about 5 websites, I basically tried to cover what I needed to find out in less than 20 mins a site, then less than 15, I couldn’t shave any time off this as I was also copying information into files on my computer.

I am only part way through my list and have, as yet, not actually worked on any new writing, which I am champing at the bit to do (eager).

I can now post a review of ‘A Night With Maya Angelou’ with links to Jordan’s review (organiser). I am also dropping in a post about ‘Off the Page’, Jan Watt’s official book launch, attended on Tuesday.

Go read, enjoy! jan benches

My Writing Day Part 1

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inkspill just writeMy day of writing is going well – I am using my self disciplined invisible time-table! Today is a National Teacher Strike and my school is closed. I won’t get paid for supply, I havent had to do any – I welcome this day to write and catch up with my life (as a writer!), like I mentioned in a social media status – on one hand I don’t make any money today and on the other hand, well the other hand is the one I write with!

Mr G made sure I was up early – he forgot I wasn’t working today. After the post event adrenalin of last night – I went to Poetry Bites, an evening of fantastic poetry booked and hosted by Jacqui Rowe (Editor Flarestack Publishing) a group of us went to support Sarah James, who was one of the booked poets, I then found out you could book a floor spot and couldn’t resist sharing a couple of poems. It was a fantastic night and of course when I came home I found myself wide awake to begin with, it was about 1a.m when I rolled into bed, so I could have done with a bit of a lie in and my pink eyes tell that story!

I made a coffee, grabbed the 3 issues of my writing magazine that I am still attempting to find time to read and headed back off to bed to do my Admin.

3 hours later, I have emerged (still in PJs) but now online and upright. I had a diary full of writing tasks and now I have an A4 to do list in order and am about to hit the ground running with an edit and final re-write of the poems written especially for tonight’s 3rd Anniversary of Drummonds 42. The theme is Zombies and although I don’t do horror, I have enjoyed attending 42 each month since Halloween and sharing the darker thoughts of my mind which would never be shared in public without events like this. Tonight though – it is special (I feel I should be baking cakes, but I am definitely far too busy writing to do that or clean the kitchen (Mr G)…) in honour of the anniversary I am using the theme and have managed to write 2 post apocalyptic zombie poems… I enjoyed the challenge.

My writing diary, which has been littered with weekly post-it notes has now got extra pages paper-notestaped in and is looking fairly full until the summer. I have 8 writing tasks today – I think that is OVER AMBITIOUS to say in the least especially as I have to make it to the library before closing to collect my Art Network Poetry Display (which came down last week) and then get out to the 42 Gig…

My 1st writing task before editing the Zombie poems is to write a short Bio – for the Born Free Anthology – I struggle with these as I never know what to put and can feel my ego smugly pushing me out the way to get to the keyboard. Elaine needs it a.s.a.p so I promised her it would be my 1st online job of the day.

Better get some work done now then, the sun is shining – I am happy, have my 2nd coffee of the day – had I been working I would still be without a break and over 3 hours in! Bliss. I cannot wait for the flat sale to go through so I can afford at least a few of these writing days a month.

inkspill notebook

Admin and the Writer

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istock morn snowmen This is the first day back at the writing desk after Christmas, today I will mainly be writing offline and attempting to meet submission deadlines. I also have the task of emptying and sorting email accounts. So far I have spent 30 minutes and I am up to date deleting and archiving messages in my writing inbox.

My personal inbox will take longer and the 2nd writing email will take a while too. So I thought I would pass some managing admin tips your way because even as partially organised as I have been I need to do better in 2014!

start time

The first thing to realise is that ADMIN tasks do take time and that you need to invest this time and allow for it within your writing schedule.

I have learnt a lot this year, including how important it is to deal with emails. Emails build up in a blink of an eye especially if you sign up for newsletters and so on.

 

1) Firstly you need a selection of email accounts to cover different aspects of your life.

2) Keep on top of them – better done as a daily task.

3) Make sure you reply to any urgent ones straight away.

4) Create folders within your email account to file and organise messages that are important to keep.

 

Some people get so good at this that they save any relevant information onto hard drives or memory sticks and then they delete and empty ALL emails. I have never been that good, there are always some saved emails about something.

But as with real life clutter, think about how often you look at these saved emails? You could probably let them go. Print them or save for reference and wipe the account clear.

Sweeping emails is something I leave to my junk mail filter, but I may try next year! manila-folder