This is the first day back at the writing desk after Christmas, today I will mainly be writing offline and attempting to meet submission deadlines. I also have the task of emptying and sorting email accounts. So far I have spent 30 minutes and I am up to date deleting and archiving messages in my writing inbox.
My personal inbox will take longer and the 2nd writing email will take a while too. So I thought I would pass some managing admin tips your way because even as partially organised as I have been I need to do better in 2014!
The first thing to realise is that ADMIN tasks do take time and that you need to invest this time and allow for it within your writing schedule.
I have learnt a lot this year, including how important it is to deal with emails. Emails build up in a blink of an eye especially if you sign up for newsletters and so on.
1) Firstly you need a selection of email accounts to cover different aspects of your life.
2) Keep on top of them – better done as a daily task.
3) Make sure you reply to any urgent ones straight away.
4) Create folders within your email account to file and organise messages that are important to keep.
Some people get so good at this that they save any relevant information onto hard drives or memory sticks and then they delete and empty ALL emails. I have never been that good, there are always some saved emails about something.
But as with real life clutter, think about how often you look at these saved emails? You could probably let them go. Print them or save for reference and wipe the account clear.